BRGHGMC Digital HR Ecosystem

In short. Version 6 is online, built from your answers sent as reference V5-1. You marked 22 of the 24 items in Version 5 as "Good as is"; the one marked "Needs changes" was the IPCR, and it is the main work in this version. Your other answers on awards, the Client Satisfaction Survey, time records, stored documents, the Pulse Check and the payroll papers are also built. One request is not done: checking every sign-in on the server before November 18. Part 2 explains why and what we need from you.

Prototype: https://brghgmc-hr-prototype.pages.dev (the first page now shows "Version 6" in the small print at the bottom)
Next questionnaire: https://brghgmc-hr-questionnaire.pages.dev
Sample data only. Please do not enter real staff details, real passwords or real documents.

You asked for	Status	What Version 6 does
Under Performance, a text box for entering deliverables for the upcoming semester	Done	New tab "Next Semester Deliverables": one text box, one deliverable on each line. It can be saved and continued, then submitted.
Deliverables go to the supervisor, then the Division Head	Done	Both this semester's deliverables and next semester's list go to the Section Head, then to the Division Head, whose approval locks them.
The self-rating goes to the Section Head for review, then the Division Head for approval, then the MCC	Done	The Section Head rates; the Division Head approves or returns it; the Medical Center Chief approves last. Only then does it go to the Performance Management Team. Each step is dated and named on the IPCR.
Locked deliverables cannot be changed during the semester	Done	No change was needed.
Actual accomplishments only at the end of the semester	Done	One entry for each deliverable, at the end of the semester.
The supervisor sees the accomplishments when rating	Done	They are shown at the top of the rating screen, and to the Division Head and the Chief when approving.
An attached file as proof, optional	Done	A file can be attached to any deliverable. It is stored on the server.
Print the IPCR in a layout patterned on the CSC form	Done	A "Print the IPCR form" button, with signature lines for the ratee, Section Head, Division Head and Medical Center Chief.

Your answer	Status	What Version 6 does
The officer suggests; the PRAISE Committee decides; the Medical Center Chief approves	Partly	Built as three steps. The Committee has no accounts of its own, so the Performance Management and Rewards Officer (or the HR Head) records its decision (see part 3).
The person nominated is told at once	Done	They are notified when the nomination is filed, and again with the result.
Approved awards announced on the Culture Builder page	Done	An approved award is posted on the Hospital Newsfeed and everyone is notified.
The list of awards	Done	Left as it was, since this was blank.

Your answer	Status	What Version 6 does
A 1-to-5 rating of satisfaction	Done	Every new report carries the rating. It shows on the report and in the repository, with an average on the CSS Reports page.
More graphs: by status, by section within a Division, time taken to act, a whole year	Done	All four are added, and every graph now covers twelve months.
The HR Head may forward a report to a Division Head, without the name of the employee	Done	The Division Head sees the text and rating only, and can acknowledge with the action taken. The HR Head sees who acknowledged.

Your answer	Status	What Version 6 does
A corrected time record needs the employee's Section Head to confirm first	Done	The Timekeeping Officer proposes the correction. The record changes only when the Section Head confirms it in the Approvals Inbox.
Habitual lateness: 10 or more times a month for 2 months in a semester, or 2 months in a row	Done	The Monthly Report now lists who meets that rule, and it prints.
Store new-hire requirements next, then training certificates	Done	Both are stored from the employee's e-201 page: NBI clearance, birth certificate, SALN and medical certificate; and training certificates.
The HR Head may mark a stored document "void"	Done	A void document stays on file but is hidden from everyone except the HR Head.
Pulse Check: lines for the 3 parameters, weekly ratings continuing to the right, a graph below the table	Done	One line for each of the three questions, a new column each week, and a trend graph underneath. HR and the Chief also see the averages for the hospital or one section.
Payroll: all files should be editable, viewed, then saved	Partly	Each of the seven monthly payroll papers can be opened on screen, changed by HR Payroll or the HR Head, and saved. The saved version is what prints and downloads. See part 3 for how we read this request.
Fresh sample data on the morning of the presentation	Done	See part 4.
Doctors' hours, payroll signatories, Talent Grid, positions, ranking, step increment, return service, PETRU	Done	You confirmed these as built. No change.

Item	Status	Where it stands
Real sign-in and permission checks on the server, before November 18	Open	Not built, and we do not recommend rushing it before the presentation. Two things you asked for pull against each other: demo accounts that anyone can tap to sign in, and a link that outsiders cannot use. While tap-to-sign-in accounts exist, a server check would add little. It also changes how every screen loads its data, which is a risk two days before you present to people using their own phones. We propose it as the main work of the next version; the new questionnaire asks the one decision we need.
Printouts that match the official forms exactly	Open	You ticked seven forms. They still use our own layouts, because we have not yet received the blank forms (see below).
HR's own Excel payroll layout	Open	Waiting for the blank sheet.
Phone, SMS and e-mail notifications	Open	Alerts still appear only inside the app.

Item	Status	What we need
Blank Excel payroll sheet, blank leave form, blank DTR form	Open	You ticked these as sent. They have not reached the developer yet. Please send them again by e-mail, blank, with no names or amounts.
RATA amounts by position	Open	Ticked as sent; not yet received. They can also be typed into the HR Head's RATA screen.
Policies a new hire must read and sign	Open	Ticked as sent; not yet received.
Other official forms: Service Record, Appointment (CS Form 33), plantilla, monthly attendance report	Open	A blank copy of each, so the printouts can match.

"All files should be editable, viewed, then saved." We applied this to the seven monthly payroll papers. The payroll for each cut-off was already adjustable through its own screen and Excel upload. Tell us if you meant other files.
Editing a payroll paper. A change is made to the paper only; it does not change the payroll run or the payslips behind it. Every save is recorded in the security audit trail.
PRAISE Committee. The officer or the HR Head records the Committee's decision. Tell us if Committee members should have their own accounts and vote.
Next-semester deliverables. One text box, with each line counted as a deliverable, and at least three lines. When the new semester starts they are meant to become the IPCR; that hand-over is not built yet.
Rating route. If the Section Head is also the Division Head, that person signs once. The Chief's own staff go straight to the Chief.
Forwarded CSS reports. The Division Head sees the text, type, rating and date, never the name or section.
Habitual lateness. The last seven months are checked.

Status key	Done = built and tested · Partly = built with a stated limit · Open = not yet built or waiting on input
How it was tested	Every screen was opened for 21 different accounts by an automated check (2,223 screens, no errors), and each new workflow was run from start to finish in that check. Editing and saving a payroll paper and the Pulse Check page were also tried in a browser.
Please note	This time the sample data was not reset. What you entered while testing Version 5 is still there.

Account	ID	Good for trying
Nurse (employee)	210711	Performance: Next Semester Deliverables, My IPCR and "Print the IPCR form". Culture Builder: Pulse Check. CSS with the new rating. My e-201: new-hire requirements and training certificates.
Head Nurse (Section Head)	210710	Performance, My Team: sign off deliverables, rate. Approvals Inbox: confirm a time-record correction.
Chief Nurse (Division Head)	210718	Performance, My Team: approve deliverables and ratings. CSS: reports forwarded by the HR Head.
Timekeeping & Leave Officer	210753	Correct a Time Record (now waits for the Section Head); Monthly Report with habitual lateness.
Performance & Rewards Officer	210755	Bring a nomination to the PRAISE Committee and record its decision.
HR Payroll Data Entry	210707	Payroll, Monthly Papers: "View / edit" a paper, change a figure, save, print.
HR Head (HRMO)	210702	CSS: forward a report without the name. CSS Reports: the new graphs. Mark a stored document void. Pulse Check averages.
Medical Center Chief	210701	Performance, My Team: final approval of IPCR ratings. Performance & Rewards: approve an award.

1. What was addressed in Version 6

IPCR (your "Needs changes" item, and section E)

Awards and recognition (section F)

Client Satisfaction Survey (section G)

Time records, documents and your other requests (sections D, I and K)

2. What still needs to be addressed

Requested but not yet built

Waiting on the hospital

Prototype limits that have not changed

3. Assumptions to confirm

4. For the presentation on November 18

5. How to try what is new